Regulations for Alpe d'HuZes 2017
Alpe d'HuZes is not a competition or a tour ride. The goal of the event is to raise as much money as possible for cancer research by climbing the Alpe d'Huez by bicycle or on foot (running/walking).
Only bicycles driven by muscular strength may be used; no other vehicles are allowed. The only exception to this are special bicycles for people with a disability. All other ways of participating need to be submitted for approval by sending an extensive motivation to firstname.lastname@example.org. Decisions regarding the use of special vehicles will be made by the Alpe d'HuZes organisation. These decisions will be binding.
Alpe d'HuZus 2017
- Wednesday, May 31: Start at 11.30 AM (in Bourg d'Oisans). The finish in Alpe d’Huez will close at 3.30 PM.
Alpe d'HuZes 2017
- Thursday, June 1: start at 4.30 AM (in Bourg d'Oisans). The finish in Alpe d’Huez will close at 8.00 PM.
- No more than six climbs will be registered for each participant.
- By registering for the event, participants acknowledge that they have read these regulations and agree with them. If participants do not adhere to these regulations, they may be excluded from the event.
- There are 2 options: (1) cycling, (2) running/walking.
Registration will open on Sunday 2 October 2016, during the cheque handover to KWF, and will close upon reaching 5000 participants. All participants who register before 1 February 2017, 8 PM, will receive a personalised outfit. Participants who register after this date, will still receive an outfit, but it will not bear their (team) name nor their (team) logos. Registration is final after paying the registration fee, which is due immediately after completing the registration. If participants do not pay the fee after registering, their details will not be saved.
(2) Registering (diagram)
(3) Rules for registration
- All participants must confirm their registration and pay their fee.
- Each team needs to have a minimum of two and a maximum of ten active participants. Team captains who will not be cycling or running/walking during the event, do not count as active participants and do not need to pay the registration fee.
- The registration fee is EUR 125 (this includes a personalised Alpe d'HuZes basic outfit; please refer to Section 1), which needs to be paid immediately after completing the registration.
- Please note: The registration fee can only be paid through the iDEAL payment system.
- Entering fictitious team members or changing names and/or details at a later stage is not allowed and not possible (the registration system does not allow it!). 'Replacing' a team member is possible until 1 February 2017. The addition of the new team member will be seen as a new registration, for which a new registration fee has to be paid. For teams, team captains are always the sole contact for the Alpe d'HuZes organisation. They are also responsible for meeting all their team's criteria and deadlines.
- All participants (both individuals and team members) are expected to commit themselves to raising at least EUR 2,500 in sponsorship funds.
- All participants will update and use their personal page on the Alpe d'HuZes action site. Team captains will also update and use their team page.
- Participants consent to possible usage of their image in print or on photo, footage, video, etc. for promotional purposes of the Alpe d'HuZes foundation, without claiming any compensation for this usage.
- Under no circumstance can the registration fee or any raised funds be returned to participants, not even when they are excluded from the event or voluntarily withdraw. In such cases, participants will still receive the outfit that is included in their registration fee. If the participants were members of a team, their outfits will be handed to their team captain. Alpe d'HuZes provides a service related to leisure activities. This means that the right of withdrawal does not apply.
- On the day of the event, participants must attach their time registration chips and name signs to their bicycles (or shirts when participating on foot), and wear their 2017 Alpe d'HuZes outfit. On the back of their name signs, they must write their personal details.
- Participants must follow the instructions of all Alpe d’HuZes officials and motorcyclists on the track.
- Alpe d'HuZes and your health
Participating in Alpe d'HuZes and Alpe d'HuZus should be done in a safe and healthy manner, since it involves a tremendous physical effort. We strongly recommend to undergo a sports medical examination before participating.
Such an examination can be requested at several institutions, and will in some cases even be reimbursed by your medical insurance. It is a preventive examination to ensure safe and responsible exercise for all participants. The examination is also a great opportunity to get a clear understanding of the participant's fitness level. Additionally, participants will receive personal training advice during the elaborate examination.
Everybody participating in the Alpe d'HuZes event, does so at their own risk (please also refer to Section 8.1 and 8.2)
(4) Participants under the age of 18
"Participants under the age of 18" are all participants who have not yet reached the age of 18 years on the day of the event. Participants under the age of 18:
- Can only participate if their parents and/or caretakers agree with and take full responsibility for their participation by submitting a "declaration of consent". This declaration can be downloaded here. The consent form must be sent to the following address before 1 March 2017: email@example.com.
- Can only participate if they are accompanied "1-on-1" by an adult.
- Are not allowed to descend on their bicycle. For a small fee, the organisation will facilitate transportation by ski lift for these participants.
- Can only participate if both the participant and the accompanying adult register for the event and meet all conditions mentioned in these regulations.
(5) Alpe d'HuZes outfit
For a common identity during the event, we have designed a special outfit.
- Participants are obliged to wear the 2017 Alpe d’HuZes cycling/walking outfit during their climb(s) on the day of the event.
- These outfits will be handed to all participants during the meeting in Papendal (Arnhem), in May 2017. All teams and individual participants must collect their outfits in Papendal, or have someone else collect their outfits for them.
- Outfits will not be sent by mail, and will not be taken to France by the organisation.
All participants riding a bicycle must wear a helmet, both while climbing and descending.
- On the day of the event, the speed limit for descending is 45 km/h.
- Participants should see to it that they are properly insured against all damages they cause to other people and/or properties. The proper insurance for this is a personal liability insurance which also covers this event and which is valid in France. Additionally, participants should have proper travel and medical insurance with coverage in France, also covering potential repatriation costs.
- Participants should see to it that they have an insurance covering participation in sporting events in France. If this coverage is excluded by their insurance company, participants should take out a separate insurance.
- Cyclists participating in the event confirm that their bicycle and all equipment are of sound quality.
(7) Instructions from the organisation and authorities, and violation thereof
- Participants should follow the instructions of the Alpe d'HuZes organisation at all times.
- Participants should follow the instructions of the French authorities at all times.
- French traffic rules and laws apply and should be adhered to.
- If participants do not follow all rules, regulations and instructions, the organisation can exclude them from the event.
(8) Liability of the organisation
- Everybody participating in the Alpe d'HuZes event, does so at their own risk.
- The organisation does not accept any liability whatsoever for any direct or circumstantial damages that may have been caused before, during or after participation in the event. This includes cancelling or postponing the event, as well as accidents, theft and any kind of damages.
If anything in these regulations is deemed to be unclear and/or incomplete, the event directors will decide on the proper course of action.
Do you have any questions, complaints and/or comments? Please feel free to send an email to firstname.lastname@example.org. We will send you an answer at our earliest convenience.
2 October 2016
Start of registration for Alpe d'HuZes/Alpe d'HuZus
1 February 2017
1st registration close for personalised Alpe d'HuZes/Alpe d'HuZus outfits
Changes in outfits (including sizes)
Replacing team members
Restitution of the registration fee (please refer to the conditions above)
15 February 2017
Submission of sponsor logos
1 March 2017
Submission of declaration of consent for participants under the age of 18