PRIVACY STATEMENT

Stichting Alpe d'HuZes, located at Natuursteen 17, 3991 SP, Houten, is responsible for the processing of personal data as reflected in this privacy statement.

Stichting Alpe d'HuZes considers privacy important. Therefore, we ensure that the personal data you share with us are treated carefully.

In this privacy statement we would like to explain how we do this. If you have any questions about this, please let us know. You can reach us at deelnemers@alpe-dhuzes.nl.

Personal data that we process

We process your personal data because:

  • You have requested information;
  • You have registered as a participant for Alpe d’HuZes/Alpe d’HuZus;
  • You have registered as a volunteer for the Alpe d’HuZes Foundation;
  • You have placed an order in our webshop;
  • You have made a donation.

Below you will find an overview of the personal data that we may process, depending on which form (participant, volunteer, donor etc.) you have completed:

  • First and last name
  • Gender
  • Date of birth
  • Place of birth
  • Address details
  • Phone number
  • E-mail address
  • Language
  • IP address
  • Location details
  • Information about your activities on our website
  • Other personal data that you have actively provided, for example by creating a profile on this website or in correspondence with us (in writing, by e-mail, by telephone)
  • Internet browser and device type
  • Bank account number
  • Photographs, videos and audiovisual material will also be made during the event. As soon as people become recognizable, they are personal data.

Special and/or sensitive personal data processed by Stichting Alpe d'HuZes

Our website does not intend to collect information about website visitors under the age of 16. Unless they have permission from parents or legal representatives. If a person is younger than 16 years and wants to participate in the event Alpe d’HuZus or Alpe d’HuZes or wants to place orders in our web shop, the explicit consent of parents of legal representatives is required.

However, we cannot check whether a regular website visitor or someone requesting information is older than 16 years.

We therefore advise parents to be involved in the online activities of their children, in order to prevent data being collected about children without parental permission. If you believe that we have collected personal information about a minor without that consent, please contact us at deelnemers@alpe-dhuzes.nl  and we will delete that information.

For what purpose and on what basis do we process personal data?

Stichting Alpe d’HuZes processes your personal data for the following purposes:

  • Handling your registration as participant of Alpe d’HuZus /Alpe d’HuZes;
  • Handling your registration as volunteer of the Alpe d’HuZes Foundation;
  • Handling your payment as a donor or with an order in the webshop;
  • Inform you about (changes to) Alpe d’HuZes /Alpe d’HuZus in the form of a newsletter and/or targeted contact. You can always unsubscribe from the newsletter via a link in the email;
  • Be able to call or email you to perform our services;
  • Give you the opportunity to create your own participants page;
  • Deliver orders from the webshop to you and be able to process any returns;
  • Manage our financial administration so that we can meet the financial and fiscal (legal) obligations;
  • For atmospheric images, the public announcement and promotion of the event and the following editions of it on the website of Stichting Alpe d'HuZes (opgevenisgeenoptie.nl) and/or on social media, we may use photos, videos and /or audio-visual material that may be regarded as personal data.

Stichting Alpe d’HuZes analyses your behaviour on the website in order to improve the website and to tailor the range of products and services to your preferences.

Automated decision-making

Stichting Alpe d’HuZes does not use automated processing to make decisions on matters that may have (considerable)consequences for individuals. This refers to decisions that would be taken by computer programs of systems, without a person (for example a volunteer of the Alpe d’HuZes Foundation) being involved.

How long do we store personal data and maintain your information

Stichting Alpe d’HuZes will not store your personal data longer than is strictly necessary to achieve the goals for which your data are collected. The storage period therefore depends on the purpose for which we received or collected the data. If you have any questions about this, you can contact deelnemers@alpe-dhuzes.nl 

Sharing personal data with third parties

Stichting Alpe d’HuZes does not sell your data to third parties and will only provide them if this is necessary for the execution of our agreement with you or to meet a legal obligation. Commissioned by us, Stichting Alpe d’HuZes uses different companies to process your data. (If possible) we conclude a data processing agreement with these companies to ensure the same level of security and confidentiality of your data. Stichting Alpe d’HuZes remains responsible for these processing operations. We also provide your personal data to third parties in a few other cases, but we will only do this with your explicit permission. 

Cookies, or similar techniques, that we use

Stichting Alpe d’HuZes only uses technical and functional cookies. And analytical cookies that do not violate your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit this website. The cookies we use are necessary for the technical operation of the website and your ease of use. They ensure that the website works properly and for example that it remembers your preferred settings. This also enables us to optimise our website.

www.opgevenisgeenoptie.nl and mini-sites that we manage on external social networks, such as Facebook, place cookies on visitors. We do this to collect information about the pages that users visit on our website. Also to keep track of how often visitors return and to see which pages are doing well on our website.

You can opt out of cookies by setting your internet browser to no longer store cookies. In addition, you can also delete all information that has previously been stored via the settings of your browser.

Use of photos and video material

You give permission in advance to the organization for disclosure of photos, videos and other audiovisual material made during or around the event, on which the participant and/or volunteer is visible.

The Alpe d’HuZes/Alpe d’HuZus events and their associated smaller events take place in a publicly accessible place. By participating in a public event as a participant and/or as a volunteer you accept that photos and other audiovisual material from the event are taken on which you are visible, but where the visual material is not built up around your person as the central figure. We have a legitimate interest in using such photos and audiovisual material for the promotion and experience of the event.

Photos and audio-visual material may also be taken, on which you are depicted as a central figure. We have a legitimate interest to use these photos and audio-visual material in printed matter, on posters and general marketing material and on the website of the event for the promotion and experience of the event and the following editions thereof.

You have the right to request deletion of these photos until 6 weeks after the event. For this you can send an e-mail to deelnemers@alpe-dhuzes.nlwith indication of your name, first name and indication of the photo or video involved. Proof of your identity may possibly be requested for verification.

This agreement on the use of photo, video and other audiovisual material is also stated in the participant regulations.

How we protect personal data

Stichting Alpe d’HuZes takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised alteration. If you have the impression that your data is not properly protected or there are indications of misuse, please contact deelnemers@alpe-dhuzes.nl. 

View, modify or delete data: your rights!

You have the right to access, correct or delete your personal data.

You can do this yourself via the personal settings of your account. You can also object to the processing of your personal data (or part of it) by us or by one of our processors. You also have the right to have the data provided by you transferred by us to you or, on your instructions, directly to another party. To achieve this, we ask you to identify yourself before we realize this request. Make in this copy your passport photo, the MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and Citizen service number (BSN) black. This is to protect your privacy. Stichting Alpe d’HuZes will respond to your request as quickly as possible, but in any case within four weeks.

When we process your personal data on the basis of your permission, you always have the right to withdraw this permission.

If you have a complaint about the processing of your personal data, you can make this known to deelnemers@alpe-dhuzes.nl.

If you believe that contacting us cannot solve the problem, then the legislation gives you the right to make a complaint to the competent national supervisory authority, the Dutch Data Protection Authority

Changes to the privacy and cookie policy

Of course, it is always possible that our privacy and cookie policy may be extended or changed in the future. We therefore recommend that you check this page regularly to see if any changes have been made. If these changes are very far-reaching in nature, we will ensue that they are communicated in a clear and notable way.

Questions

If you have any questions or comments as a result of our privacy statement, please contact deelnemers@alpe-dhuzes.nl!

Update

This privacy statement was last updated in September 2019.